Office Move Checklist: Your Complete Step-by-Step Guide
Moving an office is one of the most complex business operations you'll manage. This comprehensive office move checklist (think of it as the…
Read MoreMinimise downtime with planned business moves
Office Moving Services London
W&W Movers provides fully insured office relocation services across London for businesses of all sizes – from a two-person studio to a 100-person floor. Alongside dedicated commercial work we also deliver London house removals for residential clients. Every commercial move is planned around your working hours, with goods in transit insurance up to £25,000, a single point of contact from first quote to final desk placement, and weekend or out-of-hours moves as standard.
So, give us a call or write to us to get a free quote for your office removal in London today!
What Business Owners and Facilities Managers Need to Know
Hiring professional office movers is a strategic investment in business continuity – the difference between a move that costs a day's trading and one that costs a week's. Items need to be disconnected and reconnected in a specific order, workstations logged before disassembly, and every stage timed to keep operations on track. W&W Movers treats each office removal as a project – not a delivery run – with a pre-move site survey, a written plan, and a crew that arrives knowing the job before the first box is lifted. Our expertise covers everything from a single-room internal reorganisation to a full commercial move across multiple floors and new premises. As a family-run company handling residential and commercial removals across West London, we apply the same protective protocols and insurance to every business relocation. No subcontractors, no handoffs.
Expert Handling of All Office Contents
We handle the full scope of an office move – packing, transportation, and unpacking of office furniture and equipment – ensuring a smooth transition to the new premises with protective wrapping, labelled inventory, and placement according to your floor plan. Smaller offices can also book our flexible man and van across London, and a full packing service is available when you want the whole floor boxed and labelled for you.
- Workstations and desks: Disassembled where required, wrapped, and reassembled at the new address.
- Office furniture: Chairs, shelving, and storage units – flat-packed or wrapped depending on size and material.
- Office equipment: Computers, monitors, and peripherals – anti-static wrapping; cabling labelled before disconnection.
- Servers and networking equipment: Handled separately, upright in transit, documented on intake.
- Filing cabinets and document storage: Locked and transported upright; sensitive materials handled under your supervision.
- Reception furniture and breakout pieces: Sofas, coffee tables, branded display items, and kitchen equipment.
- Specialist and heavy items: Safes, industrial printers, AV rigs, and anything requiring a tail lift or additional crew.
- Boxes and wrapping supplied: Double-wall boxes, bubble wrap, foam padding, and colour-coded labels by department or floor.
Not sure whether something needs specialist handling? Call with the details, and we'll advise before the survey.
How an Office Relocation with W&W Movers Works
Every office removal starts with a free, no-obligation site survey and ends with a condition check at the new address – with a written plan and labelled inventory at every stage.
Site survey
We visit both premises to assess volume, access conditions, lift availability, loading bay logistics, and any items requiring careful handling. Free and no obligation.
Project management
Your assigned project manager produces a written schedule that covers crew size, vehicle allocation, start time, and phasing across multiple days, if required. These project management services oversee the entire relocation process, coordinating every aspect so nothing is left to chance on the moving day.
Pre-move labelling
Labels colour-coded by department or room are applied to every item. Each box is logged before loading.
Packing
Full or partial solutions available. Computers and servers are wrapped in anti-static materials; furniture is disassembled where required; documents are handled separately under your direction.
Transit
A direct route, a GPS-tracked fleet, and no third-party handoffs. Heavy items are loaded first. Fragile items are secured and separated.
Placement
Every item is placed according to your floor plan at the new office. Furniture is reassembled, and a condition check is completed before the crew leaves.
Minimising Disruption With Out-of-Hours and Phased Moves
Most business removals take place outside working hours – evenings, weekends, or bank holidays – to ensure minimal downtime. Structured project plans and efficient packing techniques keep transitions as fast as possible, so operations at the new office space resume quickly, rather than days after the move.
For larger relocations, a phased schedule moves one team or floor at a time, aligning each stage with IT reconnection windows and lease handover dates. Relocating this way protects business continuity throughout – operations continue in areas not yet moved, and clients experience no interruption at the new location. The process is managed from start to finish by a single contact.
Storage services are available for equipment or stock held between phases – collected, warehoused in insured facilities, and redelivered on your timeline via storage with collection. Our extensive experience providing removal services across London's business districts means we know what's necessary to carry out each project without delays. The W&W Movers team secures your loading bay access and required permits long before the first box is lifted, making sure everything is done in accordance with local regulations and your building protocols. We leave nothing to chance, so there are no surprises on moving day. For a step-by-step plan, see our office move checklist.
Fleet and Crew
W&W Movers operates a ULEZ-compliant fleet of 3.5-tonne Luton vans with tail lifts – crewed by two to four movers depending on volume, with one contact managing logistics from survey to completion.
- 3.5-tonne Luton vans: Capacity for full-floor business relocations in a single run or phased over consecutive days.
- Tail lifts: For heavy items, safes, or buildings without a suitable loading bay.
- ULEZ-compliant: No ULEZ surcharge on any London job.
Blankets, anti-static wrap, double-wall boxes, straps, and trolleys: Included in every vehicle as standard.
Insurance and Item Protection
Every office move is fully insured with Public Liability, Employers' Liability, and Goods in Transit cover up to £25,000 from loading to final placement.
Coverage details:
- Goods in Transit: Up to £25,000 per job for accidental damage, loss, and theft
- Public Liability: Third-party property damage during the move
- Employers' Liability: Crew covered throughout
Special protection:
- Computers/servers: Anti-static wrapping, handled separately
- Documentation: Available for the facilities manager/insurer
- High-value items (servers, specialist machinery): Protective materials chosen based on each item's requirements and specifications. Declare the value at the quoting stage for review.
| Item type | Protection method |
|---|---|
| Monitors and screens | Anti-static wrap + foam corners + double-wall box |
| Desktop units and servers | Anti-static wrap; upright in transit |
| Filing cabinets | Locked and transported upright |
| Flat-pack items | Wrapped in blankets; strapped |
| Assembled desks and tables | Disassembled where required; blanket wrapped |
| Fragile or high-value items | Individual wrapping; dedicated van space |
Pricing
Office relocation services are quoted individually after a site survey – indicative rates from £80/hour + VAT for a two-person crew and Luton van, with fixed project prices for larger business moves.
| Factor | Effect on price |
|---|---|
| Volume and number of items | Sets the van count and loading time |
| Access conditions | Lifts, loading bays, carry distance, parking |
| Specialist items | Adds time for labelling and wrapping |
| Timing | Weekday standard; out-of-hours at a premium |
| Storage between phases | Quoted separately |
All quotes itemise labour, transport, packing materials, and insurance separately. No hidden charges. ULEZ – no surcharge. The Congestion Charge is listed separately if applicable.
Why Businesses Choose W & W Movers
W&W Movers is a family-run London removal company with over ten years of hands-on experience in office-specific relocations – the kind of practical expertise that makes a difference when you're moving servers, managing phased floor moves, or working around a building's freight lift schedule. Rated 9.99 on Checkatrade and 5/5 on Google across 200+ reviews – the majority left by businesses who came back for a second move.
- Goods-in-transit insurance up to £25,000 on every business removal
- Free no-obligation site survey – no generic estimates
- Dedicated project manager from survey to completion
- Project management plan and labelled inventory as standard
- Out-of-hours, weekend, and phased moves to minimise disruption
- ULEZ-compliant fleet – no surcharge
- Storage solutions available between phases
- Transparent itemised pricing – practical, reliable solutions with no surprises
Get a Free No-Obligation Quote
Ready to move your business? To get an accurate quote, we recommend a site survey or video survey to assess your specific requirements – volume, access, specialist items, and timing. Share your postcodes and preferred date, and we'll arrange one free of charge, returning an itemised quote the same working day. No hidden fees, no surprises. Request a free quote whenever you are ready.
- Phone: 0203 282 1582 (office) / 07843 494 717 (mobile)
- Email: [email protected]
- Online: via the quote calculator or booking form at wandwmovers.co.uk
Frequently Asked Questions about office relocations
As early as possible – peak periods (June-September, December) fill quickly, and out-of-hours slots go first. Two to four weeks is usually sufficient for a standard small move; larger business relocations across multiple premises benefit from four to six weeks of planning.
Yes, commercial moving at weekends and out of hours is standard practice. Office movers are available seven days a week; book early as weekend slots in peak months fill ahead of weekday ones.
Yes. Each phased business removal across multiple floors, buildings, or premises is planned as a project with a written schedule, with every stage timed for minimal downtime to keep operations running in areas not yet moved.
We offer phased relocation services – moving one team or floor at a time – alongside storage between phases and out-of-hours access. Relocating offices gradually is often the least disruptive approach for businesses that can't afford a full shutdown.
We collect, warehouse, and redeliver on your schedule – no minimum rental period. Units are individually alarmed with 24/7 CCTV cover, and all stored items remain insured throughout. Useful for staged moves where not everything can go to the new address on day one.
Yes, we confirm loading bay bookings, freight lift scheduling, and building-specific access requirements directly with your facilities team before moving day.
For hourly jobs: three hours minimum with a two-person crew at £80/hour + VAT, or four hours with three crew at £100/hour + VAT. For larger relocations, we typically quote a fixed project price after the site survey – it's often more cost-effective than an open-ended hourly rate.
Yes. Moves to the Home Counties, Surrey, Middlesex, and anywhere in the UK are available. Jobs outside Greater London are quoted at a fixed price rather than hourly. Give us both postcodes, and we'll come back with a figure.
W&W Movers is based in West London and covers Ealing, Chiswick, Hammersmith, Fulham, Richmond, Kingston, Wimbledon, Wandsworth, and Putney – with the same crew and expertise in commercial removals available across all boroughs.
Areas we cover:
Man & Van
- Man and Van Acton
- Man and Van Barnes
- Man and Van Brentford
- Man and Van Chelsea
- Man and Van Chiswick
- Man and Van Ealing
- Man and Van Fulham
- Man and Van Hammersmith
- Man and Van Hampstead
- Man and Van Kensington
- Man and Van Kingston upon Thames
- Man and Van Marylebone
- Man and Van Richmond upon Thames
- Man and Van Ruislip
- Man and Van Shepherd's Bush
